Privacy Policy

TD&DS Privacy Policy

We at TD&DS (Technical Documentation and Data Service) appreciate that you have visited our website and shown an interest in our products and services.  The protection of your privacy in our business processes is very important to us.  We would like to reassure you that we have taken the appropriate technical and administrative measures to ensure that your personal data is handled according to European and national legislation. 

How we use your information
This privacy notice tells you what to expect when TDDS collects personal information.  We encourage you to read the summaries below and to click on ‘Learn More’ if you would like more information on a particular topic.  It applies to information we collect about:

Visitors to our website

1. Personal Information we collect

2. Security and performance
Use of cookies at TDDS
Links to other websites
Search engine
Server data
Web server

3. Social Media

4. People who email us

5. Job applicants
    What will we do with the information you provide to us?
    What information do we ask for, and why?
        Application stage
        Conditional offer
        Post start date

6. Your rights
    Complaints or queries
    How to access and control your personal information
    Disclosure of personal information

7. How to contact us
8. Changes to this Privacy Notice

Visitors to our website

1.    Personal Information we collect
When someone visits we collect standard internet log information.  This information is processed in a way, which does not identify anyone. If we do want to collect personally identifiable information through our website, we will be up front about this. We will make it clear when we collect personal information and will explain what we intend to do with it.

2.    Security and performance

Use of cookies at TDDS
We do not use cookies.

Links to other websites
This privacy notice does not cover the links within this site linking to other websites. We encourage you to read the privacy statements on the other websites you visit.

Search engine
Search queries and results are logged anonymously to help us improve our website and search functionality. No user-specific data is collected by either TDDS or any third party. 

Server data
For technical reasons, the following data, which your Internet browser transmits to us is collected on so-called server log files.  The following is collected:
Browser type and version
Operating system used
Website from which you visit us (referrer URL)
Date and time of your access
Your Internet Protocol (IP) address.
This anonymous data is stored separately from any personal data you may have provided and thus does not allow any conclusions to be drawn about a particular person. Time held for

Web server
We use the "Apache Webserver" to display our online services. For more information on the personal data that is collected, see "Server data". Privacy Policy:

We utilise the "OpenStreetMap" service from the provider FOSSGIS e.V., Römerweg 5, 79199 Kirchzarten. The processed data may include in particular IP addresses and location data of the users.  For more information:

Google ReCaptcha
We integrate the function for the recognition of bots, e.g. for entries in online forms ("ReCaptcha") of the provider Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. Privacy Policy:, Opt-Out:

3.    Social media
We do not use social media, however on our website there is a video about our company that is hosted on the YouTube platform and integrated via HTML.  If you follow the link you will be directed to You Tube website, this will result in them collecting the usual information.  For more information:

4.    People who email us
We use Transport Layer Security (TLS) to encrypt and protect email traffic. If your email service does not support TLS, you should be aware that any emails we send or receive may not be protected in transit.
We will also monitor any emails sent to us, including file attachments, for viruses or malicious software. Please be aware that you have a responsibility to ensure that any email you send is within the bounds of the law.

5.    Job applicants
The TDDS is the data controller for the information you provide during the process unless otherwise stated. If you have any queries about the process or how we handle your information please contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..

What will we do with the information you provide to us?
All of the information you provide during the process will only be used for the purpose of progressing your application, or to fulfil legal or regulatory requirements if necessary.
We will not share any of the information you provide during the recruitment process with any third parties for marketing purposes or store any of your information outside of the European Economic Area. The information you provide will be held securely by us whether the information is in electronic or physical format.
We will use the contact details you provide to us to contact you to progress your application. We will use the other information you provide to assess your suitability for the role you have applied for.

What information do we ask for, and why?
We do not collect more information than we need to fulfil our stated purposes and will not retain it for longer than is necessary.
The information we ask for is used to assess your suitability for employment. You don’t have to provide what we ask for but it might affect your application if you don’t.

Application stage
We ask you for your personal details including name and contact details, your CV, training certificates and references.
You may also be asked to provide equal opportunities information. This is not mandatory information – if you don’t provide it, it will not affect your application. This information will not be made available to anyone outside of HR without your permission.  Any information you do provide, will be used only to produce and monitor equal opportunities statistics.
During the application process, information will be generated by you and by us. For example, you might complete a written test or we might take interview notes. This information is held by TDDS for the duration pf the process.   If you are unsuccessful following assessment for the position you have applied for, we will delete all of your personal data.

Conditional offer
If we make a conditional offer of employment we will ask you for information so that we can carry out pre-employment checks. You must successfully complete pre-employment checks to progress to a final offer. We are required to confirm the identity of our staff, their right to work in Germany and seek assurance as to their trustworthiness, integrity and reliability.
You will therefore be required to provide:
•    Proof of your identity – you will be asked to attend our office with original documents, we will take copies.
•    Proof of your qualifications – you will be asked to attend our office with original documents, we will take copies.
•    You may be asked to complete a criminal records declaration to declare any unspent convictions.
•    We will contact your referees, using the details you provide in your application, directly to obtain references
Post start date 
Our Code of Conduct requires all staff to declare if they have any potential conflicts of interest, or if they are active within a political party. If you complete a declaration, the information will be held on your personnel file.

6.    Your rights
Complaints or queries
This privacy notice was drafted with brevity and clarity in mind. It does not provide exhaustive detail of all aspects of TDDS’s collection and use of personal information. However, we are happy to provide any additional information or explanation needed. Any requests for this should be sent to the address below.
How to access and control your personal data
TDDS tries to be as open as it can be in terms of giving people access to their personal information. Individuals can find out if we hold any personal information by making a ‘subject access request’ under the EU GDPR (European General Data Protection Regulation) . If we do hold information about you we will:
•    give you a description of it;
•    tell you why we are holding it;
•    tell you who it could be disclosed to; and
•    let you have a copy of the information in an intelligible form.

To make a request to the TDDS for any personal information we may hold you need to put the request in writing addressing it to our Data Protection Officer or writing to the address provided below.
If you agree, we will try to deal with your request informally, for example by providing you with the specific information you need over the telephone.
If we do hold information about you, you can ask us to correct any mistakes by, once again, contacting the Data Protection Officer.

Disclosure of personal information
We will not disclose personal data to third parties without your consent.

7.    How to contact us
In accordance with the Federal Data Protection Act, you can contact us free of charge with questions regarding the collection, processing or use of your personal data and the correction, blocking, deletion or revocation of a given consent. We would like to point out that you have the right to have incorrect data corrected or personal data deleted if there is no legal obligation to retain such data.
If you want to request information about our privacy policy you can This email address is being protected from spambots. You need JavaScript enabled to view it. our Data Protection Officer or write to:
Technical Documentation & Data Services GmbH
Attn: Data Protection Officer
Konrad-Adenauer-Straße 1
21629 Neu Wulmstorf

This email address is being protected from spambots. You need JavaScript enabled to view it.

8.    Changes to this privacy notice
We keep our privacy notice under regular review. This privacy notice was last updated on 6 September 2018.

We use third-party-tools (e.g. from Google). Please read our Privacy Policy.